What is a Huddle Room?

It certainly sounds cosy - but actually what is a huddle room? Well, it comes from the current need for maximum speed, flexibility, and collaboration in the workplace. Teams no longer want to book formal meeting rooms for quick discussions – they want a convenient, tech-ready space designed for spontaneous collaboration. That’s where the huddle room comes in.

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We see them all the time when we visit customers. A huddle room is a compact, tech-equipped meeting space where small teams can connect, share ideas, and make decisions quickly – whether they’re together in person or joining via video conferencing. And we're also pleased to see how they combine perfectly with Persy Booths soundproof pods. Employees who have the choice of a soundproof booth for focus work and a huddle room for small collaboration meetings have everything they need to be super-productive!

Key takeaways from this article

• Huddle rooms are small, flexible meeting spaces that support hybrid teams and remote collaboration.
• They help businesses make better use of office space while improving productivity.
• The benefits of huddle rooms include cost efficiency, improved collaboration, and better video conferencing experiences.
• Simple design and reliable technology – not over-spending – deliver the best results.

A huddle room is a small meeting room – typically 9–14 m² (around 100–150 sq ft) – designed for four to six people. It’s a space designed for quick informal catch-ups, brainstorming sessions, and team meetings. Unlike traditional conference rooms, huddle rooms are flexible, affordable, and ideal for hybrid teams who need to connect in real time with remote participants.

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Most huddle rooms include a small table, comfortable seating, and plug and play audio visual technology like microphones and speakers, a large display for content sharing, and a video conferencing platform such as Microsoft Teams.

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In today’s open plan office, huddle rooms provide the privacy and focus that small teams need without the need for large, formal setups. They’re ideal for remote collaboration and a natural complement to office pods, which provide enclosed spaces for focus or calls.

The benefits of huddle rooms go far beyond space efficiency. They transform office culture by making collaboration more natural, accessible, and inclusive.

A huddle room creates the perfect setting for team members to exchange ideas freely. These small rooms promote quick informal meetings that drive creativity and decision-making. Unlike large conference rooms, huddle rooms offer a relaxed setting that supports productive meetings and brainstorming sessions without scheduling hurdles.

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Note that huddle rooms are perfectly complemented by soundproof booths in a hybrid office. The difference is that, while huddle rooms are perfect for small groups, soundproof pods such as the Persy Work are usually used by individuals for focused work.

Huddle rooms are small by design – yet their impact is large. They make use of under-utilised corners and convert them into meeting rooms for small groups. Compared to traditional meeting or conference rooms, they’re cost effective to build and run, using less space – often just 9–12 m² (roughly 100–130 sq ft) – while supporting the same (or higher) level of collaboration.

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Again, flexibility is improved by offering huddle rooms alongside office pods. Since pods/booths can be moved more easily than more rigidly partitioned huddle rooms, offices that use both are more able to flex to accommodate the changing needs and working profiles of their inhabitants.

For hybrid teams, huddle rooms provide seamless video conferencing capabilities that make remote workers feel included. With screen sharing, microphones and speakers, and high quality video conferencing systems, remote participants can connect easily. The compact layout helps maintain focus and engagement.

In a modern workplace, focus is as important as flexibility. Huddle rooms give employees an alternative to noisy open floor areas. When team members can move from desk to small meeting space easily, productive meetings and higher morale follow. If you would like to know more about the issue of noise, how it affects workers and what can be done about it, please check out our guide on office noise solutions.

Designing an effective huddle space is about simplicity – creating an environment that encourages focus, comfort, and connection.

Look for under-used space in your office – a quiet corner, unused corridor, or area between desks. Even 10 m² (about 110 sq ft) can become a huddle space for small teams of four to six people. The goal is flexibility and accessibility without the need for large construction projects.

Each room is a small but versatile zone. Use a small table, modular seating, and movable furniture that adapts to team meetings, one-on-one meetings, or brainstorming sessions. The furniture should reflect the rhythm of your work – lightweight, comfortable, and easy to reconfigure.

Good audio visual technology makes all the difference. Equip each huddle room with a video bar, camera, display screen, and microphones and speakers to ensure high quality sound and visuals. Add a virtual whiteboard for content sharing and include bring your own device connectivity to simplify hybrid work.

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Gartner coined the phrase 'collaboration equity' to represent parity between in-person attendees and remote team members – and having the right technology both in the room and in each remote location is key to this.

A successful huddle room is easy to book, quick to use, and reliable for hybrid teams. Rooms are often equipped with smart scheduling panels, intuitive video conferencing controls, and fast Wi-Fi for real time connectivity.

The versatility of huddle rooms means they can serve many purposes in the modern workplace. Here are some of the most common ways teams use them:

Perfect for small teams needing productive meetings to align goals, track progress, and resolve issues. The compact setting supports engagement, ensuring every team member contributes without the need for a formal conference room. A 2025 survey conducted by Jabra showed that 72% reported better group dynamics during meetings when using small rooms.

Huddle rooms are ideal for brainstorming sessions that drive innovation. The intimate space helps people feel comfortable sharing new ideas, while technology such as screen sharing supports visual collaboration.

For one meetings with clients or colleagues, huddle rooms provide privacy and high quality acoustics. They help replace large conference rooms for smaller discussions and make remote consultations smoother through integrated video conferencing.

Daily stand-ups or quick informal impromptu meetings keep hybrid teams aligned. These small rooms help maintain connection between remote workers and on-site staff, ensuring remote team engagement in every meeting.

In an era of hybrid work and remote collaboration, the huddle room has become essential. Compact yet powerful, these small meeting rooms bring team members together in real time, without the need for big budgets or traditional conference rooms.

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They offer offer flexible, cost effective spaces that blend technology and collaboration with comfort. So they're not just effective, they're cosy too.