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Want to get more out of your shared office? At Persy Booths, we know what separates a calm, productive coworking space from a chaotic one: the right amenities and day-to-day efficiency, so these coworking space hacks cover everything from phone booths to lighting and layout, helping you and your members stay focused, comfortable and productive even when the room is packed.
Coworking spaces are the Wild West of modern work life: a little chaotic, a lot creative, and the perfect breeding ground for innovation.
But… they're also breeding grounds for noise complaints, awkward Zoom calls, and desk wars. The good news? You can hack your way to a co-working utopia with some smart tweaks that prioritise privacy, functionality, and straight-up style.
Here are the top design hacks every co-working space needs to keep members productive, happy, and coming back for more.
Here are 10 coworking space hacks that keep people focused, comfortable and coming back for more, whether you run the space or just work in it, while helping create a more professional environment.
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1. Phone booths: because noise shouldn’t be your co-worker
If you’ve ever had to mute yourself on Zoom because someone’s screaming about synergy nearby, you already know why phone booths are a co-working essential.
These soundproof sanctuaries offer privacy for calls, virtual meetings, or just moments of quiet in an otherwise buzzing space.
The trick is to pick booths that do more than just muffle noise. Think ventilation, soundproofing, and enough room to avoid feeling like you’re trapped in a vertical coffin.
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If you're comparing options, our guide on how to choose the best office pod walks through the ventilation, acoustics and size details that actually matter.
Persy Booths are a go-to for co-working spaces because they nail the balance between functionality and aesthetics. Mobile and customisable, they’re the perfect fit for spaces that need to evolve with their members.
Even a single quiet booth in a busy corner can soak up most of the call noise for a whole floor.
💡 Tip: Aim for one booth per 10 members and place them near high-traffic areas—but not too close to the coffee machine.
2. Zoning: carve out spaces for every work mood
Smart zoning is what turns a noisy floor into genuinely collaborative workspaces, giving people room to switch between heads-down focus and teamwork.
Zoning isn't just for keeping up Instagrammable appearances. It's every designer's go-to for boosting people's focus, flow, and sense of purpose in shared spaces.
Quiet zones encourage deep work, while open areas inspire creativity and connection. Plus, your introverts will finally have a safe haven.
It also helps tackle focus challenges for neurodivergent people, who make up roughly 15-20% of the world's population.
Even the most open offices need a few pockets of quiet to actually work.
💡 Tip: Observe how members naturally move through the space and align zones with their behaviours. No one wants to brainstorm next to a meditation pod.
3. Ergonomic furniture: keep your members’ backs happy
Bad chairs are the quickest way to make your co-working space a no-go. Investing in ergonomic furniture not only boosts comfort but also shows your members you care about their health and productivity.
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Think adjustable desks, supportive chairs, and standing desk options. These choices also support employees' wellbeing, and 88% of UK employees value wellbeing at work equally to salary.
Beyond comfort, good furniture is a retention tool. Happy members stick around, and word of mouth spreads. Don't cheap out. Furniture that looks sleek and feels good is worth the investment.
💡 Tip: Mix it up with a variety of seating styles—lounge chairs for casual work, high stools for quick tasks, and ergonomic chairs for marathon sessions.
4. Natural light: let the sun shine In
Nothing kills creativity faster than fluorescent lighting. Natural light not only boosts mood and focus but also makes your space look more inviting. Large windows, skylights, and glass partitions can flood your co-working area with sunlight, creating a vibrant, energising atmosphere.
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If natural light is limited, fake it till you make it. Use full-spectrum bulbs that mimic daylight and position workspaces near windows whenever possible.
💡 Tip: Avoid placing screens directly in front of windows to reduce glare. Angle desks to make the most of the light without sacrificing usability.
5. Aesthetics: make it a space people actually want to be in
For the space itself, lean into your vibe. Whether it's industrial chic or plant-filled zen, make your aesthetic memorable, because a unique look is a real reason members choose your space over the competition.
💡 Tip: Rotate art or decor seasonally to keep things fresh and show members you're always thinking of ways to enhance their experience.
6. Acoustics: silence is golden
Phone booths help, but acoustics should be a whole-space strategy.
Rugs, acoustic panels, and even strategically placed bookshelves can absorb sound and reduce the chaos of an open floor plan. The goal? A space that’s lively, not loud.
Experiment with soft materials that blend into your design. Felt wall panels, upholstered furniture, and corkboards are subtle ways to dampen sound while keeping things stylish, which is exactly why many teams ask does furniture absorb sound.
If you want the science behind it, our guide to office acoustics explains what genuinely absorbs sound and what just looks the part.
💡 Tip: Walk through your space during peak hours and note where noise builds up. Target these areas with acoustic fixes.
7. Flexibility: keep your space as dynamic as your members
Co-working spaces are never static. Members come and go, needs evolve, and layouts have to keep up. Opt for modular furniture, mobile phone booths, and stackable chairs that make reconfiguring a breeze.
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A mobile phone booth on hidden castors lets you rearrange the floor in minutes as demand shifts through the day.
Flexibility isn’t just about furniture, it’s a mindset! Be open to member feedback and don’t be afraid to experiment with layouts. The best co-working spaces are the ones that grow with their community.
💡 Tip: Host regular member meetups to gather ideas and stay ahead of evolving needs. Your members are your best resource for keeping your space fresh and functional.
8. Work with the space's natural rhythm
Every coworking space has a rhythm: quiet mornings, packed lunchtimes, a mid-afternoon lull. Learn it and use it by starting each day with clear goals and a consistent routine, because that structure is key to staying focused in a shared workspace.
Block your deep-focus work for the quiet hours, and save calls, meetings and social time for the busy stretches when the noise is already there. A simple schedule with focused work blocks and planned breaks protects concentration and helps maintain energy, and short pauses often work better than pushing through nonstop.
Some people also adapt the pomodoro technique to 50 minutes of work followed by 10 minutes of break, which can make focused sessions easier to sustain. Weekly reviews can also help you spot productivity patterns and set better goals for the days ahead.
💡 Tip: Book meeting rooms and booths a day ahead for your most important calls, so you are never scrambling for a quiet spot at peak time.
9. Tap into the community, not just the desk
The real payoff of a coworking space is the people. Before diving in, pick two to three people with complementary skills instead of trying to talk to everyone.
Members who use the community strategically, from events and workshops to a quick chat by the coffee machine, tend to get more referrals, ideas and support than those who stay glued to their laptop.
The trick is balance: use breaks for community conversations, then retreat to a booth or quiet zone when it is time to focus. Clear communication helps you set boundaries, and a little respect for other people’s quiet time makes it easier for everyone to enjoy the space.
💡 Tip: Set one recurring slot a week for networking or events, and protect it like any other meeting.
10. Sort your tech so nothing slows you down
Nothing kills a productive day like dropped wifi or a dead laptop. A few basics go a long way: a backup connection such as a phone hotspot, noise-cancelling headphones, a compact keyboard and mouse, productivity apps for organising tasks and keeping each job on track, and the space's booking app on your phone. The right apps and booking tools enhances productivity by reducing friction during the day.
💡 Tip: Keep a small kit in your bag, chargers, adapters and headphones, so any desk instantly becomes your setup.
The Bottom Line
Great co-working spaces aren't just places to work, they're places people want to be.
From noise-reducing phone booths to smart zoning, good acoustics and a bit of community, these coworking space hacks create a productive environment where productivity and creativity thrive.
So, whether you're running a single loft or a multi-floor hub, these hacks will help you level up your coworking game and keep members coming back for more.
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- Provide phone booths with suitable ventilation, soundproofing and space for private calls.
- Separate quiet areas from collaborative zones so members can choose the right setting for their work.
- Offer adjustable desks, supportive chairs and a variety of seating styles.
- Make the most of natural light and position desks to reduce screen glare.
- Create a memorable aesthetic and refresh art or decor as members’ needs evolve.
- Use rugs, acoustic panels and soft furnishings to manage noise across the whole space.
- Choose modular furniture and mobile booths, and use member feedback to adapt the layout.
- Plan focused work around quieter hours and book booths ahead for important calls.
- Make time for community connections while respecting other members’ quiet time.
- Keep chargers, adapters and headphones ready, with access to the space’s booking tools and backup internet.
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A productive coworking space combines private phone booths, clear zoning, comfortable furniture, natural light, a memorable design, good acoustics and flexible layouts. Members can also make better use of the space by planning around quieter hours, connecting with the community and keeping their technology ready. Use these ten hacks to support focused work, collaboration and day-to-day comfort.
- Provide phone booths with suitable ventilation, soundproofing and space for private calls.
- Separate quiet areas from collaborative zones so members can choose the right setting for their work.
- Offer adjustable desks, supportive chairs and a variety of seating styles.
- Make the most of natural light and position desks to reduce screen glare.
- Create a memorable aesthetic and refresh art or decor as members’ needs evolve.
- Use rugs, acoustic panels and soft furnishings to manage noise across the whole space.
- Choose modular furniture and mobile booths, and use member feedback to adapt the layout.
- Plan focused work around quieter hours and book booths ahead for important calls.
- Make time for community connections while respecting other members’ quiet time.
- Keep chargers, adapters and headphones ready, with access to the space’s booking tools and backup internet.
- Provide phone booths with suitable ventilation, soundproofing and space for private calls.
- Separate quiet areas from collaborative zones so members can choose the right setting for their work.
- Offer adjustable desks, supportive chairs and a variety of seating styles.
- Make the most of natural light and position desks to reduce screen glare.
- Create a memorable aesthetic and refresh art or decor as members’ needs evolve.
- Use rugs, acoustic panels and soft furnishings to manage noise across the whole space.
- Choose modular furniture and mobile booths, and use member feedback to adapt the layout.
- Plan focused work around quieter hours and book booths ahead for important calls.
- Make time for community connections while respecting other members’ quiet time.
- Keep chargers, adapters and headphones ready, with access to the space’s booking tools and backup internet.
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